Instructions

1. Author Guideline

2. Publications ethics policy of Medical Journals

3. Categories of articles

4. Templates  and documents required for the submission of manuscript

5. Journal Policy

6. Guidelines to be followed for various study designs

1. Author Guidelines  ( click here to download PDF )

Information for the contributors

A manuscript prepared following the “Uniform Requirements for manuscripts submitted to biomedical Journals” is acceptable to this journal for publishing. Authors are advised to visit the Web site www.icmje.org for this purpose.

Editorial scope:

The Bhutan Health Journal is intended to promote prompt publication of concise, scientific article based on the study in all fields of medical and health sciences.

  • Submitted manuscripts should not be previous republished or being considered for publication elsewhere.
  • All submitted articles will undergo double blind peer review as per recommendations by subject specific experts selected by editors.
  • Reviewed manuscripts will be sent to the corresponding author for appropriate response if it is indicated.
  • Acceptance is based on significance, originality, clarity and fulfillment of the criteria of the publication policy of this journal.
  • The Editor-in-Chief will take all final decisions regarding acceptance.
  • Selection of the reviewed and accepted manuscripts intended for publication in a particular issue will be decided by Editorial Board.
  • Rejected manuscript will be returned if accompanied by stamped or self- addressed envelope.
  • Upon acceptance for publication the copy right of the paper automatically transfers to the BHJ and will not be published elsewhere either in part or whole without written permission of the copyright holder.
  • Review article should be written by a subject expert.

Ethical aspects:

Manuscripts based on the study should have been conducted according to the ethical standards laid down in the 1964 Declaration of Helsinki revised 2000.

Manuscript must contain a statement in the method section that ail human subjects involved studies have been approved by appropriate ethical committee after careful examination of the ethical aspects. 

 Permission of the patients or their families to reproduce photographs of the patients where identity is not disguised

  • Author should obtain written permission to reproduce any

Manuscript submission:

The authors are requested to strictly follow the guide lines below for submission of manuscript to Bhutan Health Journal for publication. The following documents with manuscripts are to be submitted for publication.

  • A covering letter addressed to the Editor-in-Chief of the journal (Sample given at the end).
  • A Title page (Sample given at the end).
  • Abstract and key words in the first page followed by the text, prepared in the format of IMRAD.
  • Authors must submit 2 hard copies of all documents and one copy in electronic form preferably written in a CD with adequate labeling.
  • In special case, submission through E-mail with file attachment of all documents is welcome.

Covering letter:

  • All authors must sign after seeing the manuscript with the statement that they are the only authors.
  • The corresponding author should mention the contribution of each author to the work.
  • It should contain a declaration that this manuscript has not been submitted elsewhere or not under consideration in any journal.
  • It should clearly indicate the publication type (Original/ Review/Case report/letter etc.)
  • Should also mention the expected benefit of the medical science from publishing of this article.

 Authors are requested to submit new and revised manuscript and correspondence to:

Chief Editor

Bhutan Health Journal

Khesar Gyalpo University of Medical Sciences of Bhutan

Thimphu: Bhutan

Tele: +975-02- 328999/328990/328997

Email: editor@bhj.com.bt

Manuscript 

Organization: Typing

  • Double spaced throughout with Justified and 2.5 cm margins
  • Title- font size 16, Headings - font size 14, subheading- font size 12 (all in BOLD).
  • Text -Font type is times new Roman with size 12.
  • Manuscript should have uniform style, correct journal format, carefully proofread for grammar, spelling and punctuation

Manuscript format

In general, original article should be divided into following sections: Title page, Abstract, Text, Acknowledgement, References, Tables with titles and foot notes, alternatively graph with title and Illustrations with legends. Each of the sections is to start on a separate page. Pages should be numbered consecutively beginning from the abstract.

Title page:

  • Title of the article.
  • Names of all authors with institutional affiliations
  • Name of the department and institute where the study was undertaken
  • Name of the corresponding author with contact address, telephone number, Email address
  • Disclosure of conflict of interest if any
  • Disclosure of sources of funding or sponsor A short running head
  • Number of tables given
  • Number of figures given
  • Word count of abstract

Abstract:

  • Title of the article
  • Structured with headings (Background, Objectives, Methods with statistical analysis, Result & Conclusion).
  • Authors name should not be given  Preferably within about 250 words
  • Avoid abbreviations in the title and abstract except standard abbreviation
  • A non-structured abstract is suggested for review article and case report.

Keywords: 

  • 3-5 words arranged alphabetically, separated by a semi-colon and ending with full stop.

Text:

Text should be arranged into following sections: Introduction, Methods, Results, Discussion, Conclusions, Acknowledgement, & References (all in Uppercase and Bold)

Introduction:

  • Statement of the problem with a short discussion of its importance and significance
  • Review of the literature related to the problem with pertinent reference
  • Objectives/ hypothesis/ benefits expected stated in

1-2 paragraph

Methods:

  • Study type, place and time
  • Description of study variables
  • Description of study subjects and grouping
  • Selection criteria
  • Approval of the study involving human subjects by ethical review committee and description of the ethical aspects in such study
  • Description of procedure, methods, apparatus, drugs or chemicals as applicable
  • Description of statistical procedure with enough detail to enable a knowledgeable reader with access to the original data to verify the reported results

Results:

  • Present result in logical sequence in text, table and illustration with most important finding first
  • Describe without comment
  • Restrict number of table and figure needed to support assessment of paper (5-7)  Do not duplicate data in table and figure

Table:

  • Simple self-explanatory with brief title, not duplicate in text
  • Each table should be numbered in Romans and printed in separate page
  • Do not use internal horizontal and vertical rules

Uses of many tables are not encouraged

 Illustration:

  • All illustrations must be numbered consecutively in Arabic numerals as they appear in the text
  • Submit print photograph of each illustration along with its electronic file
  • Figure number, title of manuscript, name of the corresponding author and arrow indicating top should be written on a sticky label affixed on the back of each

 

  • Scanned picture, graph, chart with title and figures number should be printed on separate page and      original data presentation file should be inserted in the CD along with text 

 Legend:

  • Must be typed in a separate sheet of paper
  • Photomicrograph should indicate the magnification, internal scale and the method of staining
  • All drugs should be mentioned in their generic form. The commercial name may be used in parenthesis

Acknowledgement:

  • Individuals, institution, sponsor, organization or bodies can be acknowledged in the article for their contribution or financial or any form of assistance to the work

References:

  • For reference, use author number style

(Vancouver) which is based on an ANSI standard adapted by the National Library of Medicine(NLM)

  • References should be numbered consecutively in the order in which they are first mentioned in the text
  • Identify references in the text, tables and legends by Arabic numerals in superscript
  • All citations to electronic references should be presented in numbered references following the text
  • The titles of the journals should be abbreviated according to the style used in Index Medicus
  • Write names of 6 authors followed by et al. if author’s number is more than six.
  • The reference list is not usually checked by the editorial staff or reviewer. It is the total responsibility of author to provide accurate information.

 Standard journal article: Example:

Khalil M, Chowdhury MAI, Rahman H, Mannan S, Sultana SZ, Rahman MM, et al Splenic Mass and its relation to age, sex and height of the individual in Bangladeshi People. J Bangladesh Soc Physiol 2008; 3(1): 71 -78.

Journal article with organization as author:

American diabetes Association. Diabetes update. Nursing, 2003 Nov; Suppl: 19-20.

Journal article with multiple organizations as author: American Dietetic association; Dietitians of Canada. Position of Dietetic association and Dietitians of Canada nutrition and women's health. J Am Diet Assoc 2004 Jun; 104(6): 984-1001.

Journal article with Governmental body as author: National Institute on Drug Abuse (US); Caribbean Epidemiology Centre; Pan American Health Organization; World Health Organization. Building a collaborative research agenda: drug abuse and HIV/AIDS in the Caribbean 20022004. West Indian Med J. 2004 Nov; 53 Suppl 4: 1-78.

 Standard book with initials for authors:

Eyre HJ, Lange DP, Morris LB. Informed decisions: the complete book of cancer diagnosis, treatment and recovery. 2nd ed. Atlanta: American Cancer Society; 2002. 768 p.

Contributed chapter of a book:

Rojko JL, Hardy WD. Feline leukemia virus and other retrovinises. In:Sherding RG, editor. The cat: Livingstone; clinical management. New York: Churchillst oa and n ein; 1989. p. 229-332.

Conference Proceedings:

Pacak K, Aguilera G, Sabban, E, Kvetnansky R, editors. Stress: current neuroendocrine and genetic approaches. Symposium on Catecholamines and Other Neurotransmitters in Stress: 2003 Jun 28-July 3; Smolenice Castle (place ofconference), Slovakia. New York (place of publication): New York Academy of Sciences (publisher); 2004 Jun. 590 p.

Scientific and Technical Reports:

Page E, Harney JM. Health hazard evaluation report.

Cincinnati (OH)(Place of publication: National Institute for

Occupational Safety and Health (US)(Publisher); 2001

Feb.24 p(Total number of pages). Report No.: HE TA20000139-2824

Dissertation &Thesis:

Entire Reference

Kempner JL. Aching heads, making medicine: gender and legitimacy in headache (title) [dissertation]. [Philadelphia]: University of Pennsylvania;2004.27 1p.

Alam M. Study of Heart Rate Variability in Adolescent Athletes [M Phil thesis]. [Dhaka]: Bangabanclhu Sheikh Mujib Medical University; 2008. 178p

Subscription:

Institution: Nu. 1000/-

Individual: Nu. 300/-

Senior: Nu. 300/-

Junior: Nu. 200/-

Overseas Patron: US$ 20.00

 

3. Categories of articles : with word limit of each category

Original Article

BHJ accept researches conducted in all aspects of Medical Sciences, including Medical Education, Public Health, Health Policy, Planning and Financing, Hospital and Health Care Management, Nursing Care, Research and Publication Ethics.

Word limit for research article should be approximately, 2000-2500 words (excluding title, structured abstract of 250 words and references).

Review Articles

These are literature based reviews of the current state of understanding on a topic which analyzes, or discusses management and treatment approaches to any clinical conditions in the field of clinical medicine to improve the quality of patient care or the understanding of a disease process. Articles relevant to our Bhutan’s context are particularly encouraged.

Word limit for the article has to be approximately ~2500-3000 words (excluding unstructured abstract (200 words) and references of (> 50 and <100).

Case Reports & Case Series

It includes report of a case with literature review that includes, an unexpected association between diseases or symptoms, an unexpected event in the course of observing or treating a patient, findings that shed new light on the possible pathogenesis of a disease or an adverse effect, unique or rare feature of a disease, unique therapeutic approaches, approaches to a disease management, a patient whose diagnosis was difficult to make, changes in one or more patients with chronic conditions over an extended time period, report on two or more patients with similar characteristics who received different interventions and had different outcomes, atypical management of patients with common problems, a typical patient presentations, apply theory to patient or client management, report on an administrative or academic experience.

Word limit for the case report should be approximately  Approximately, 1500-2000 words (excluding title, unstructured abstract of 150 words and references) has been permitted for case reports. Number of references depends upon the type of case but we recommend limit it to 5-10 references.

Editorial

These are usually solicited but unsolicited material may also be considered (approx. 1000 to 1200 words). A maximum of 10- 12 references may be included. Editorials should not have tables and figures. The editorial shall on be on topic/areas of national importance or recent updates in the field of Medicine and Health systems.

Short Reports

These are brief reports on original research (approx. 1200 to 1500 words). A short report may include up to 1-2 tables or figures and 12 to 15 references.

Selected Summaries

Selected summaries are of important articles published elsewhere and they provide a short summary of the paper in the reviewer’s words (not the original authors’ published abstract) followed by comments (approx. 800- 1000 words). A copy of the original publication should accompany the submission.

Viewpoints

Viewpoints may be expert opinions, and new ideas related to health sciences which do not meet the criteria in other categories. Each article should be within word limit of 1000-1500 with unstructured abstract of 100 words and references.

Letter to the Editor

Letter to the editor may be regarding any clarifications or explanations about the published article in the Journal or feedback or important commentaries within the word limit of 500-1000 words. We do not require abstract but references up to 5.

News

News regarding any significant health related events, upcoming conferences or recent developments in Bhutan’s health sector will be published. This category is reserved for the editorial board members only.

 

 4. Templates  and documents required for the submission of manuscript.

  1. Cover letter 
  2. Author’s declaration
  3. Authorship letter
  4. Highlight of the study
  5. Citation 
  6. Checklist 
  7. Copyright agreement
  8. Template of all categories of articles  
    1.  Original article template
    2. Review article template
    3. Case report template
    4. Viewpoint template
    5. Manuscript general guidelines

5. Journal Policy

Authorship
An ‘author’ is someone who has made substantial intellectual contributions to the study.
In accordance with ICMJE guidelines (www.icmje.org), authorship credit requires all the following:

  1. Substantial contributions to conception and design, or acquisition of data, or analysis and interpretation of data;
  2. Drafting the article or revising it critically for important intellectual content; and,
  3. Final approval of the version to be published.
  4. All authors should have participated sufficiently in the work to take public responsibility for the content.

All authors must sign an undertaking accepting responsibility for the submitted manuscript. Authors are required to state their exact contribution to the study; the Journal may print this information. The order of authorship should be decided by all the authors.

Acknowledgements
The contributors not meeting the criteria of an author must be listed in an Acknowledgements section.

Example: a person who provided technical help or statistical or writing assistance. Also financial and material support should also be acknowledged in this section.

Conflict of interest
Conflict of interest could be personal, commercial, political, academic, or financial.

Example: Financial conflicts of interest include employment, research funding (received or pending), payment for lectures or travel, consultancies and non-monetary support. Sources of full or partial funding or other support for the research must be declared. For more information please see www.icmje.org.

Protection of human subjects and animals in research
All studies conducted on human subjects or animals should have/produce ethical approved from competent authority.

While reporting experiments on human subjects, authors should indicate whether the procedures followed were in accordance with the ethical standards of the responsible committee on human experimentation (institutional and national). When reporting experiments on animals, authors should indicate whether the institutional and national guidelines for the care and use of laboratory animals were followed.

Patient confidentiality
Patients have a right to privacy that should not be infringed without informed consent. Identifying information, including patients’ names, initials or hospital numbers, should not be revealed in written descriptions and photographs. If it is not possible to ensure anonymity, written, informed consent should be obtained from the patient and submitted to the Journal. Identifying details should be omitted if these are not essential but patient data should not be altered to attain anonymity.

Copyright 

Authors must agree in writing to transfer to the Journal the copyright for all material submitted, in case of its publication by the Journal. The published manuscript may not be reproduced elsewhere, wholly or in part, without the prior written permission of the Journal.

Plagiarism
Plagiarism is the use of others’ published and unpublished ideas or words (or other intellectual property) without attribution or permission, and presenting them as new and original rather than derived from an existing source. This applies to all forms of documents, published (print or electronic) or unpublished. Authors should make sure that their manuscripts are free from plagiarized material. Providing a reference to the material quoted verbatim from previously published material does not absolve the user of plagiarism. Detection of plagiarism would lead to rejection of the manuscript and debar the publication of any material from the concerned authors for at least three years. The Journal may also send this information to the head of the institution where the authors work with a request for an inquiry in the matter. The Journal may also publish such correspondence in its pages to inform its readers of scientific misconduct.

Peer Review
All manuscripts submitted to the Journal are peer-reviewed. The process may differ depending upon the category to which the manuscript belongs. Both original and review articles categories are assessed by two reviewers—one National and one International.

Peer reviewers are experts in their chosen field who provide the Journal a written assessment of the strengths and weaknesses of manuscripts as per the checklist (Checklist form).

Authors may suggest the names and addresses of 3-4 experts each from Bhutan and abroad who, in the authors’ opinion, are best qualified to review the paper. Suggested reviewers should not be recent collaborators or co-authors (within the past 3 years), nor should they have provided substantial advice or critique of the submitted manuscript. Authors may also provide the names of reviewers they wish to be excluded, giving reasons for such a request. The Journal reserves the right to decide on the choice of reviewers. All reviewers are expected to inform the Journal about any conflict of interest while reviewing articles.

Rejection
Based on the comments of reviewers and in conformity with the policies of the Journal, manuscripts found unsuitable for publication will be rejected. The corresponding author will be informed of the rejection, and comments of the reviewers, if relevant, will be provided. The manuscript will not be returned.

Appeal process
In case the authors so desire, a rejected manuscript can be resubmitted for fresh consideration. The authors must provide reasons for their disagreement with the reviewers’ comments and justify the need for a reconsideration. The Journal may use its discretion to decide whether or not to submit the manuscript for a fresh review.

6. Guidelines for various study designs

- Reporting Guidelines to be followed by authors according to the type of study design.

  1. STROBE          : Observational studies
  2. PRISMA        : Systematic reviews 
  3. CONSORT   : Randomized Trials
  4. COREQ        :  Qualitative studies
  5. CARE            : Case reports
  6. SQUIRE        : Quality improvement studies

For guidelines listed 1-6, please visit http://www.equator-network.org